Letter to Italian hotels

Old Apr 18th, 2000, 03:29 PM
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Letter to Italian hotels

I'm hoping someone here can help me retrieve a sample letter, in Italian, to send to hotels to make reservations. I am sure that I saw such a letter on one of the many websites I have been reading about travel in Italy, but of course now that I would like to use it, I can't find it again. Can anyone point me in the right direction? Thanks in advance.
Old Apr 18th, 2000, 04:02 PM
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Karen, First of all I would suggest trying to write the letter in English in the first half. You will be surprised at the language ability of anyone working at a fairly good hotel in Italy. English is almost a requirement. The one stumbling block I've found is the date and so spell it out as "10 September 2000" rather than the 9/10/00 which an Italian would write 10/9/00, and list each night that you will require the room rather than an arrival date and departure date. Then if you are going to really small hotels in the remote areas, I would add an Italian "translation" at the end of my letter in English.

Start: I would like to request:
Vi prego di voler reservare:

Number of rooms with private bath/shower:____
Numero delle camere con bagno o doccia privata:_____

Number of rooms without private bath/shower:_____
Numero delle camere senza bagno o doccia:____

Number of people in our party:______
Numero delle persone nel nostro gruppo:___

Arrival date:____ Data di arrivo____
Departure date:____Data di partenza____

Please inform me about the following:
Vi prego inoltre de fornirmi le seguenti informazioni:

Is the reservation possible?_____
Potete riservare le camere richieste?___

Rate per night?____
Prezzo giornaliero?_____

Breakfast included?______
Prima colazione compressa?_______

Do you require a deposit?_______and how much?____
E necessario un deposito? e quanto deposito?____

Thanks, Best regards_______
Ringraziando, saluti_________

Your name, address, phone, fax, email etc.

I really don't think it's necessary to send in Italian, but hope this helps and I apologize for any mistakes I've made. Haven't seen this on a website, so you might keep looking.

Old Apr 18th, 2000, 04:36 PM
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Unless you're writing to a very small hotel in a very small town you should send the letter in English. Far smaller chance of mis-understandings.
If it's really a small town they may understand dialect far better than formal Italian, as well.

If the hotel has fax or e-mail, that would be much preferable to regular mail. Americans do not know the meaning of snail mail unless they've used the mail service to/from Italy.

Old Apr 18th, 2000, 05:31 PM
richard j vicek
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Good evening, Karen
My recommendation is to write in simple
english, this will not be a problem on
the other end, have been doing this
method of reserving hotels since 1975..
Richard of La Grange Park, IL...
In sending your reservation would also
include one days room rate as a deposit.
Also have always used bank checks and
in only one instance were accepted with
out a fee for handling by the hotel.
Old Apr 18th, 2000, 07:50 PM
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for a form letter to fax or mail to hotels, visit www.ricksteves.com, click on the 'travel tips', then see the form under the topic 'Food and Shelter'.
Old Apr 19th, 2000, 05:21 AM
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it's good advice to send it in English if you are not fluent in the language.i
If they reply in detail in Italian, you may not understand the nuances of the response.
If you are sending letters by snail mail overseas to small hotels, it is a courtesy to enclose a couple of international reply coupons (available from your postoffice) to pay for the return postage. However, I prefer faxes whenever possible.
Old Apr 19th, 2000, 08:09 AM
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I would add that you should be sure to request their cancellation policy as well, so there is no misunderstanding should you change your plans! We have seen places with policies of up to one month to cancel or as little of three days. By the way, we have been very successful using email and faxes recently to book our hotels for May, as time is of the essence. Good luck with your search.

Old Apr 19th, 2000, 08:21 AM
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Agree with the others that faxing (not posting/mailing/or even telephoning)in English is the most reliable way of booking rooms in Europe.
Old Apr 19th, 2000, 08:23 AM
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I guess I'm in the minority.

Although I don't speak Italian, I faxed my reservation request in Italian( with brief English translation) and asking them to reply in English if possible.
I also listed my email address in the fax. As a result, I got responses back from virtually every hotel..even if to say they were full..All replies in English except one.

I have spoken to others that only sent their request to the hotels in English,,.,and they got very poor response.

With the larger hotels it probably makes no difference. But with the small family run hotels,,,I think writing in Italian helped get responses back from them.
Old Apr 26th, 2000, 07:39 PM
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Go to my website
http://www.HelloEurope.com and click on the Italy book then the fax form form for Italy hotel. It is very detailed hotel fax form.

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