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How do you organize your travel Documents? I Need a Good System.

How do you organize your travel Documents? I Need a Good System.

Jan 7th, 2004, 03:41 PM
Join Date: Jun 2003
Posts: 12,188
If necessary, scan printed items into your computer. Print out all confirmation numbers, hotel confirmations, etc. Then I punch them and put them in a duotang folder. I could add dividers if I were being very fancy.
WillTravel is offline  
Jan 8th, 2004, 11:44 AM
Join Date: Jan 2003
Posts: 434
My last few trips to Europe (Norway,Germany,France, Italy)I have gone with TOO much information (in my opinion). My next trip will be more of a go with the flow type holiday! Too much time spent looking at all of the "stuff" you gathered can make for a boring trip!
oberost is offline  
Jan 9th, 2004, 10:34 AM
Join Date: Dec 2003
Posts: 20,532
I use a lightweight plastic binder and have sections for flights, train travel, hotels, directions, and miscellaneous. Sightseeing stuff goes in a see-through plastic envelope.
Underhill is offline  
Jan 9th, 2004, 11:31 AM
Join Date: Dec 2003
Posts: 835

Whoa! Sounds like everybody is way over-planning! I started my European travel years ago with NO PLANNING. That way, all pertinent documentation fits in one manilla envelope or printed out, folded in half and stuck in my guidebook. I have some of the most restful, relaxed vacations of anyone I know. Hey I figure if I don't get it all in this time, I'll see it next trip!

crepes_a_go_go is offline  
Jan 9th, 2004, 09:10 PM
Join Date: Jan 2004
Posts: 433
My friend Cheryl stated you must always make 4 or 5 copies of your passport. The page with the picture and number on it. Leave one at home, give one to your partner you are traveling with, keep one on you with the passport LOCKED in the hotel and give one to a friend in the states who can send it to you if need be.
robbiegirl is offline  
Jan 10th, 2004, 06:30 AM
Join Date: Nov 2003
Posts: 308
I use 3X5, ziplock bags and maps.
I love 3X5 cards and use them for everything at home and travel. The zip locks I use for postcards, and film before I went digital and travel notes for the day.
I know I will always have a map with me and make many notations in the margins of the map. I was looking at a map of Spain and noticed I'd pratically written a book in the margins. Good thing Spain is on the ocean. If I don't have an ocean to write on I use post it notes.
mcgeezer is offline  
Jan 10th, 2004, 07:43 AM
Join Date: Feb 2003
Posts: 696
I take along one of those accordion folders that has multiple pockets. Within each pocket I place another folder that holds particular types of materials. For example, one will have airline information, hotel information, and other crucial documents (these are in an envelope to prevent losing). Others may have things divided by country, city, or types of information (eg., shopping, food, sightseeing, transportation). Before I head out each day, I grab the items I will most likely need for that day (eg., a particular part of the city).
dan_woodlief is offline  
Jan 10th, 2004, 08:36 AM
Join Date: Feb 2003
Posts: 247
This is what worked for me when I went to four different cities in Italy.

Basically I made a Word file where I had hotel addresses, reservations, confirmations, restaurants.

I would minimize the print very small so that I could fit more info. on a page. I only brought a few papers with me.

On this paper I categorized each day and the possible activities, train times, etc.

Before you leave email yourself that Word file so that in case you lose your papers you can go to the nearest internet cafe and pull it up. It worked like a charm for me.

I can't tell you how handy a few papers came in for me because I knew what I had to do each day and it kept me organized.
JenniferW is offline  
Jan 10th, 2004, 08:03 PM
Join Date: Oct 2003
Posts: 1,004
I always print out an itinerary with dates, places, hotels, phone & fax numbers. (I put mine in a table in WordPerfect but any word processor works.)

I send copies of the itinerary to family members so they can reach us. (I have an elderly mother who sometimes needs attention.)

I put the original itinerary in the front of a plastic zip-loc freezer bag and put all reservations, tickets, etc. behind it in order of use. As each paper is used, I transfer it to another plastic zip-loc freezer bag keeping it in order. That way I have what we need and also a nice record of what we've done. The bags can be zipped so if they get wet, it's not a problem.
SalB is offline  
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