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Heathrow to York to Edinbourgh to London

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We are a family of 9 (don't ask) and are going from London Heathrow to York to Edinbourgh to London in July. We are looking to see the best way to do this and think it is via train. But I must admit to being very confused on how to see what prices are. I think we have to wait until we are four months out to see real prices. I also think we are better with regular tickets and not a BritRail pass (because we are just doing point to point). I am also confused (now you know why we have so many children) as to how we get from Heathrow to the train that takes us to York. Are we better off going from London to Edinbourgh and then back via York? Finally, are train tickets bought in advance non-refundable? If yes, what happens if our flights are delayed.

Thank you all for your help.

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