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Advice converting/sending US Dollars to Euros for an Italian villa rental?

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I am organizing a trip to Italy for five couples and we are renting a villa. The villa requires 50% deposit upon booking and 50% prior to arrival. The rental company will convert to US Dollars but rate isn't ideal and I'm curious what others have done in these situations.

My two primary questions are as follows: 1) best way to convert and send the deposit and 2) thoughts on how to hedge / save the Euros for the balance due. Question 2 relates to if you wanted to lock in Euros at today's rate is there any easy way to save them without stuffing 2,000 Euros in your mattress at home for six months before the final payment is due.

Likely not huge impact due to swings in currency but just want to understand the logisitics so I can relay to our group. Thanks

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