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Bullet Train from Osaka to Tokyo

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Hi all, trying to finalise my work trip in Japan but at a loss for the bullet train booking. My travel agent cannot book and I like to have this sort of thing sorted before I go especially as Japan is a big language barrier for me compared to China where I find it a bit easier. I did see a website that showed a way to book but could not figure out the line and you have to pick up tix before 9pm the day before which does not suit me as i will be working days and have work social events at night. ANy suggestions? Alternatively i can ask at the hotel but I like an idea of what i am doing before |I go and schedules.

Any info would be great.
Thanks

S

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